1. Introduction
Ainsdale Cricket Club (“the Club”, “we”, “us”) is committed to protecting the privacy of our members, players, parents, volunteers, supporters, and website users. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website or interact with the Club through Pitchero.
By using this website, you agree to the terms outlined below.

2. Information We Collect
We may collect the following types of information:
• Personal details such as name, date of birth, address, email, and phone number
• Membership information including registration details, emergency contacts, and medical notes relevant to participation
• Team and performance data such as availability, selection, match statistics, and training attendance
• Payment information for membership fees, events, or club merchandise (processed securely through Pitchero or third‑party providers)
• Website usage data including cookies, analytics, and browsing behaviour
• Photos and videos taken at club events, matches, and training sessions

3. How We Use Your Information
We use personal data to:
• Manage club membership and communication
• Organise training, matches, and events
• Meet safeguarding and welfare responsibilities
• Process payments and maintain financial records
• Share team selections, results, and club news
• Promote club activities on the website and social media
• Improve website functionality and user experience
We only use your information for legitimate club purposes and never for commercial marketing unrelated to Ainsdale Cricket Club.

4. Sharing Your Information
We may share information with:
• Pitchero, as our website and membership platform provider
• The ECB and league bodies, where required for registration, fixtures, or compliance
• Coaches, captains, and team managers, for operational purposes
• Emergency services, if needed for safeguarding or welfare reasons
We do not sell or share your data with third parties for advertising.

5. Photos & Media
The Club may use photographs or videos taken at matches, training, or events for promotional purposes.
If you wish to opt out or request removal of an image, please contact the Club and we will act promptly.

6. Data Storage & Security
Your information is stored securely through Pitchero’s platform and club systems.
We take reasonable steps to protect your data from loss, misuse, or unauthorised access.

7. Your Rights
You have the right to:
• Access the personal data we hold about you
• Request corrections to inaccurate information
• Ask for your data to be deleted (where legally permitted)
• Withdraw consent for photos or media use
• Request limits on how your data is processed
To exercise these rights, please contact the Club.

8. Children’s Data
For junior members, personal information is provided by parents or guardians.
We handle all junior data in line with ECB safeguarding guidance and Pitchero’s child‑protection standards.

9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and continued use of the website indicates acceptance of the updated terms.

10. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact the Club through the website or speak to a committee member.

Data policy

Data Policy

1. Data We Collect
Ainsdale Cricket Club collects only the information necessary to operate effectively as a community sports club. This may include:
• Personal details such as name, date of birth, address, email, and phone number
• Membership and registration information
• Emergency contact details and relevant medical notes for safe participation
• Training attendance, match availability, and team selection data
• Payment records for membership fees, events, and merchandise
• Website usage information, including cookies and analytics
• Photographs and videos taken at club events, matches, and training sessions
Data is collected directly from members, parents/guardians, or through the Pitchero platform.

2. How Your Data Is Stored
We store data securely using:
• Pitchero’s protected membership and website systems
• Password‑protected club files where appropriate
• Restricted access for authorised committee members, coaches, and team managers
We take reasonable steps to prevent unauthorised access, misuse, or loss of personal information.

3. How Long We Keep Your Data
We retain personal data only for as long as necessary to meet club, legal, and safeguarding requirements. Typical retention periods include:
• Membership information: kept for the duration of membership and up to 10 years after
• Junior safeguarding information: retained in line with ECB safeguarding guidance
• Financial records: retained for up to 7 years for accounting and audit purposes
• Photos and media: kept until no longer relevant or until removal is requested
When data is no longer required, it is securely deleted or anonymised.

4. How Your Data Is Used
We use data to:
• Manage membership and club administration
• Organise training, fixtures, and events
• Communicate with members and parents
• Meet safeguarding and welfare responsibilities
• Process payments and maintain financial records
• Share team selections, results, and club updates
• Improve website performance and user experience
We only use data for legitimate club purposes.

5. Sharing of Data
We may share information with:
• Pitchero, as our website and membership platform provider
• League bodies and the ECB, where required for registration or compliance
• Coaches, captains, and team managers for operational purposes
• Emergency services, if required for welfare or safeguarding reasons
We do not sell or share personal data with third parties for marketing.

6. Your Rights
Members and parents/guardians have the right to:
• Request access to the data we hold
• Ask for corrections to inaccurate information
• Request deletion where appropriate
• Withdraw consent for photos or media use
• Limit or object to certain types of processing
Requests can be made through the club’s contact channels.

Terms and Conditions

Ainsdale Cricket Club – Website Terms & Conditions

1. Use of This Website
By accessing this website, you agree to use it for lawful purposes only and in a way that does not infringe the rights of others or restrict their enjoyment of the site.
2. Accuracy of Information
We aim to keep all information on this website accurate and up to date. However, Ainsdale Cricket Club cannot guarantee that all content is free from errors or omissions. Fixtures, events, and team selections may change at short notice.
3. Membership & Registration
Some areas of the site may require registration through Pitchero. Users are responsible for keeping their login details secure and ensuring that any information provided is accurate.
4. Privacy & Data Protection
Any personal information submitted through this website or via Pitchero is handled in accordance with our Privacy Policy and Pitchero’s platform policies. We do not share personal data with third parties except where required for club administration or safeguarding purposes.
5. Safeguarding
Ainsdale Cricket Club is committed to providing a safe environment for all members, especially juniors. All users must follow our safeguarding policies, including appropriate behaviour when using online features such as messaging, comments, or photo uploads.
6. Photos & Media
Photographs and videos may be used on this website and our social media channels to promote club activities. If you wish to opt out or request removal of an image, please contact the club.
7. Third‑Party Links
This website may contain links to external sites, including sponsors and partners. Ainsdale Cricket Club is not responsible for the content or privacy practices of these websites.
8. Intellectual Property
All content on this website—including text, images, and logos—is the property of Ainsdale Cricket Club or its contributors. It may not be copied or reproduced without permission.
9. Liability
Ainsdale Cricket Club accepts no responsibility for any loss, damage, or inconvenience arising from the use of this website or reliance on its content.
10. Changes to These Terms
We may update these Terms & Conditions from time to time. Continued use of the website indicates acceptance of any changes.