1. Data We Collect
Ainsdale Cricket Club collects only the information necessary to operate effectively as a community sports club. This may include:
• Personal details such as name, date of birth, address, email, and phone number
• Membership and registration information
• Emergency contact details and relevant medical notes for safe participation
• Training attendance, match availability, and team selection data
• Payment records for membership fees, events, and merchandise
• Website usage information, including cookies and analytics
• Photographs and videos taken at club events, matches, and training sessions
Data is collected directly from members, parents/guardians, or through the Pitchero platform.

2. How Your Data Is Stored
We store data securely using:
• Pitchero’s protected membership and website systems
• Password‑protected club files where appropriate
• Restricted access for authorised committee members, coaches, and team managers
We take reasonable steps to prevent unauthorised access, misuse, or loss of personal information.

3. How Long We Keep Your Data
We retain personal data only for as long as necessary to meet club, legal, and safeguarding requirements. Typical retention periods include:
• Membership information: kept for the duration of membership and up to 10 years after
• Junior safeguarding information: retained in line with ECB safeguarding guidance
• Financial records: retained for up to 7 years for accounting and audit purposes
• Photos and media: kept until no longer relevant or until removal is requested
When data is no longer required, it is securely deleted or anonymised.

4. How Your Data Is Used
We use data to:
• Manage membership and club administration
• Organise training, fixtures, and events
• Communicate with members and parents
• Meet safeguarding and welfare responsibilities
• Process payments and maintain financial records
• Share team selections, results, and club updates
• Improve website performance and user experience
We only use data for legitimate club purposes.

5. Sharing of Data
We may share information with:
• Pitchero, as our website and membership platform provider
• League bodies and the ECB, where required for registration or compliance
• Coaches, captains, and team managers for operational purposes
• Emergency services, if required for welfare or safeguarding reasons
We do not sell or share personal data with third parties for marketing.

6. Your Rights
Members and parents/guardians have the right to:
• Request access to the data we hold
• Ask for corrections to inaccurate information
• Request deletion where appropriate
• Withdraw consent for photos or media use
• Limit or object to certain types of processing
Requests can be made through the club’s contact channels.